Project Coordinator

POSITION SUMMARY

KW Landscape Architects (KW) is seeking a Project Coordinator in our Austin office to support the design, documentation, and coordination of landscape architecture projects from early design through construction documentation. This position is ideal for a developing landscape architecture professional with a strong technical foundation who is ready to take on more complex assignments, contribute to design solutions, coordinate with project teams and consultants, and grow into a trusted project team member. The Project Coordinator brings curiosity, follow-through, technical accuracy, and a commitment to creating thoughtful outdoor environments that support KW’s mission of We Bring People Outside.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Design Documentation and Technical Production

• Prepare and coordinate landscape architectural drawings, including planting plans, hardscape plans, layout plans, grading plans, lighting plans, materials plans, tree mitigation plans, and permit planting plans.
• Use KW standards, project direction, and design intent to produce clear, accurate, and well-organized documentation.
• Develop planting designs using KW’s plant palette and document selections in a way that supports design quality, constructability, and project goals.
• Prepare materials schedules, lighting schedules, and related documentation in coordination with the project team and consultants.
• Draft and document construction details under the direction of leadership while building a stronger understanding of construction methods and detailing practices.
• Use company preferred software with increasing independence, accuracy, and efficiency.

Project Coordination

• Review background files and information received from consultants to confirm that required information is complete, accurate, and usable.
• Coordinate with consultants, vendors, representatives, and internal team members when information is missing, unclear, or requires follow-up.
• Complete assigned tasks within the timeline provided by leadership and communicate early when priorities, timing, or project needs shift.
• Provide proactive project status updates to leadership before deadlines or deliverables are at risk.
• Support the coordination of task assignments when appropriate and help maintain project momentum.

Design Growth and Professional Development

• Contribute to design conversations by asking thoughtful questions, studying project context, and developing a stronger understanding of materials, detailing, planting strategy, grading, and consultant coordination.
• Build confidence in translating design direction into coordinated project documents.
• Strengthen judgment around next steps, documentation quality, and project priorities.
• Continue developing the communication skills needed to interface professionally with clients, consultants, and project partners.

Team Contribution and Mentorship

• Serve as a mentor and resource for Landscape Associates by reviewing basic tasks, answering questions, and modeling strong work habits.
• Train and support entry level team members on foundational production tasks, documentation standards, and project expectations.
• Contribute to a collaborative team environment by staying engaged, organized, responsive, and solution oriented.
• Prepare clear notes, document decisions, and support effective internal communication.
• Perform other job-related duties as assigned.

MINIMUM QUALIFICATIONS (KNOWLEDGE, SKILLS, AND ABILITIES)

• Bachelor’s degree or higher in Landscape Architecture from an accredited college or university, with a minimum of 2 years of related experience in landscape architecture, design documentation, or a closely related design environment.
• Strong conceptual thinking, spatial reasoning, graphic composition, and working knowledge of AutoCAD, Rhino, Lumion, Photoshop, and other design or production software used in landscape architecture.
• Ability to prepare clear, accurate, and well-organized drawings, schedules, notes, and technical documents, while coordinating with teammates, leadership, consultants, vendors, and project partners.
• Strong work ethic, accountability, follow-through, and the ability to communicate professionally in writing and verbally
• Eagerness to learn KW standards, internal drafting practices, construction methods, and project coordination skills, while contributing to a collaborative team environment and supporting entry level team members when appropriate.

PHYSICAL DEMANDS AND WORK ENVIRONMENT

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions. While performing the duties of this position, the employee is regularly required to talk or hear. The employee frequently is required to use hands or fingers, handle, or feel objects, tools, or controls. The employee is occasionally required to stand; walk; sit; reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl. The employee must regularly lift and/or move up to 15 pounds. Specific vision abilities required by this position include those required for reading, writing, and typing. This position will be working primarily indoors and some of the time in an outdoor environment. From this movement, the employee will encounter varying temperatures. The noise level on the project site work environment can be high but is low in the office environment.

ABOUT KW LANDSCAPE ARCHITECTS

KW Landscape Architects (KW) is a professional landscape architecture firm with offices in Austin, Houston, Indianapolis, and San Antonio. Since its founding in 1991 as a two-person operation, KW has grown into a thriving team of over 50 professionals with four offices nationwide. In recent years, Partners Darin and Wesley have focused on preparing the next generation of leadership by establishing a multidisciplinary leadership team. This team brings together experts in landscape design, project management, construction administration, technology, marketing, and business development. Our mission is to design exceptional outdoor spaces that inspire people to step outside and engage with the world around them. We believe great outdoor environments have the power to create welcoming spaces that build community, nurture belonging, and enrich shared experiences.

SALARY & PERKS

KW offers a competitive salary commensurate with background and experience. We enjoy 1/2-day Fridays, an endless supply of coffee and office snacks, and flexible office hours. Our competitive benefits package includes PTO, a yearly holiday office closure, a 401K plan with matching contributions, health insurance (medical, dental, and vision), a monthly wellness stipend, and support for your professional growth and involvement in AEC and/or HR-specific organizations. Professional development is a cornerstone of our firm, and we want you to continue to grow in your field and career.